What ever happened to travel agents, do they still exist? Are they extinct? Absolutely not, they are alive and thriving. Like many other industries, the internet has affected the way that travel advisors work. Years ago trip planning always included visiting a travel agency, flipping through brochures and having an agent book the trip. Now much of the booking can be done online, so many travel agents have closed their brick-and-mortar offices and do most of their business remotely.
When would someone use the services of a travel agent? Some people say always, others say never. In truth, it’s not an always or never situation. It really depends on the type of trip you’re booking. A simple airline ticket, hotel room or even a cruise can be booked online with the click of a mouse. But if the itinerary is more complicated or you’re trying to coordinate group travel, a good travel advisor can save you time – and money. Here are some examples of when you can benefit from using a travel advisor:
– Trip planning: Some people know exactly when and where they want to go. Others have no clue. They may only know that they want to take their family to a warm destination sometime between June and August. A good travel agent uses a survey/interview process to help the client determine what will work best – and will offer several options. They partner with the client to custom design the vacation.
– In recent weeks we’ve seen an unprecedented amount of natural disasters that have resulted in flight/hotel cancellations, cruise ship re-routing and much more. Stranded travelers have had great difficulty getting through to airlines, or the online travel agencies (Expedia, Travelocity, etc) to make adjustments. Many have been kept on hold until their cell phone battery died; then they have to start all over again. Those who had travel agents just had to make one call to let them handle the issues from their office. Agents have access to inside personnel at hotels, cruise lines, etc. who can get much quicker resolutions. They are your best advocates.
– Specialty trips: Some trips are lengthy, more complicated and may have multiple destinations or multiple modes of transportation. A travel agent can ensure that all of the connections and fine details mesh.
– Group travel: Have you ever tried to coordinate a group trip or family reunion? It can be like herding cats. A travel agent can serve as the central point of contact and communicate itineraries, payment deadlines and so much more. They also handle all of the accounting – keeping track of who has paid, how much people still owe and what’s outstanding. When a group is small 5-10 people, it’s no problem. But when the group is large, 20 or more, it becomes much more difficult. Group members may be hesitant to give you their credit card information, so it’s much easier to use a trusted travel professional.
– Busy professionals: I’ve seen commercials for OTA (Online Travel Agencies) that will allow you to search hundreds of travel websites. In today’s fast-paced world, many people are too busy to search hundreds of travel websites. One call to a travel advisor can simply that process.
The travel landscape is constantly changing. There are daily changes to airline fees, hotel policies, TSA requirements and much more. People who only travel once or twice a year may not be aware of those changes. Travel agents study trends daily and can inform their clients about how the changes will affect them. When is a passport required? Which countries require visas? What regions require immunizations? This is information that a travel advisor can provide. Here are some examples of valuable information:
– Some American citizens don’t feel the need to get a passport since they don’t travel outside of the United States, but that is all going to change in 2018. Starting at the beginning of next year, residents in nine states will need to have passports in order to take any kind of flight, whether it is international or domestic. Those states are: Kentucky, Maine, Minnesota, Missouri, Montana, Oklahoma, Pennsylvania, South Carolina, Washington.
– Many countries require that your passport be valid for 6 months beyond your travel date. So even if your passport is still valid, but will expire in 3 or 4 months, you won’t make it through immigration.
– Travel agents can give advice about dress codes and what is acceptable. Some countries require women to cover their heads before entering a church or mosque. In others, showing too much skin is frowned upon – so no tank tops or shorts for men or women. I few months ago I visited the Monaco Casino and they do no allow running/tennis shoes or ripped jeans. I saw several people turned away.
I’ve heard people say, “I don’t use a travel agent, I just book online.” Newsflash, if you book on a website like Expedia, Travelocity or Hotwire, your using an online travel agent (OTA). Often they are in another country, working from home or a call center.
Aren’t travel agents expensive? No. Most of their services are free to clients, since they are paid commissions by the travel vendors (except for airlines, who do not pay commissions). Some agents might charge a service fee for complicated bookings, or airline bookings, but they’ll let you know that right up front. Here’s another newsflash – you pay fees even when you book online since those fees are built into the price. For example, if you ask your travel agent to book a hotel room for you, he/she may find a rate of $199 per night, and the commission will be paid out of that rate. But if you book the same hotel room through an OTA, or directly with the hotel the rate will be the same. You’ll still pay the commission – they just keep it instead of paying the travel agent. You won’t get any additional discount for booking directly.
The same thing happens with cruise bookings. You can book directly with the cruise line. But travel agents often have access to discounted rates and extra perks that the cruise lines don’t tell customers about.
So why not take advantage of the free services offered by the travel agent?
How do you select a travel agent? Are they all the same? No, all travel agents are not “created equal”. Unfortunately, it is a loosely regulated profession. So it is important to shop around and thoroughly vet an agent before trusting them with planning your vacation. Even if someone tells you that they are a “certified travel agent” that’s not enough. They may actually have extensive experience and knowledge – or they may have just paid $99 and taken an online class to get that “certification”.
Here are some guidelines:
- Make sure they have a website.
- Make sure they have a social media presence.
- Get references from past clients, customer reviews, Yelp, etc.
- Make sure that they actually travel – a good travel agent has real travel experience.
- Find one that has knowledge about the destination(s) that you plan to visit and the type of travel that you want to do. For example, if you’re planning a destination wedding, a safari specialist won’t be of much help to you. If you want to cruise, make sure that they can give you information about several cruise lines, ships, etc.
- Find someone with a broad range of travel expertise, in hotels, resorts, cruises and current trends.
- Ask them what they specialize in. Although all travel agents have access selling all travel products, most tend to specialize in destinations or types of travel. You’ll get better service when dealing with someone who is a specialist in your desired destination.
Working with a travel advisor is not right for everyone – or for every trip. But working with the right one can be priceless.